- Dennis McCraw posted a photo 5 months, 2 weeks ago
It’s no secret that for most fleet managers, preventing break downs is a priority. It’s important to get the rest of the team on board as well. So that everyone understands what’s at stake and the hidden costs associated with breakdowns. Reducing these costs will go a long way to improving a company’s bottom line and productivity.
The first step, is making sure everyone understands what those hidden costs are. Yes, most people understand it can cost 3 to 4 times the amount to get something repaired on the road as opposed to having it repaired in your own facility. But some involved in the process may not see the bigger picture. It doesn’t stop at just the repair bill, you need to include the following to have a true understanding of the costs involved. The driver’s wages while he waits, overtime, his lost productivity and hours of service implications, customer penalties and fines, lost warranty opportunities, possible rental and towing charges, even the lost productivity of the equipment itself. The next time you have a breakdown, add that all up and share it with your team. Vehicle maintenance is everyone’s responsibility.
The second step is to have a predictive preventive maintenance program, and to audit the program to ensure every step is being followed and duty is being performed. I’ll ask you to refer back to my previous post, “Predictive Preventive Maintenance”. I’ve been criticized for being long winded in the past, so I’ll avoid repeating myself here. The point is, a good PM program is your best line of defense.
Thirdly, have a closed loop maintenance system. Now, I like to include driver reports in this part of any maintenance program. Let’s face it, drivers are the tip of the sword. They perform pre and post trip inspections (DVIRs) on every trip. So an inspection done properly is priceless. The reason I include DVIRs in closed loop maintenance, is due to the fact that is where I believe it belongs, but also because it’s a perfect example of how closed loop maintenance works. Recording of your maintenance is a major part of government and CVSA requirements. So it’s important that it’s done right, and everything is captured and followed up on as your policies state. Your best bet to include DVIRs in your closed loop maintenance system is to automate them. Having drivers perform accurate inspections on mobile devices as opposed to paper reports, enables more accurate reporting, accountability and transparency. The reports are automatically captured against the units permanent unit file, members of your team are immediately notified and ensures they are dealt with in a timely fashion. Thereby avoiding costly break downs or untimely out of service incidents. DVIRs are only one example of how a closed loop system works, but you get the picture. The system not only alerts you to scheduled PM’s, but any deferred pending work, service bulletins, campaigns or recalls pending, but captures data from every available source and makes it visible to everyone.
Fleet safety and preventing breakdowns is your entire organizations responsibility. Make sure you develop your fleet’s safety culture so that everyone wants to get involved and set up a maintenance system that captures all the available information to assist in keeping your equipment on the road. 2016-freightliner-coronado-glider